Digital Archives for Science & Engineering Resources (DASER) Blog

Feedback, evaluation, wrap-up

Sun, 4 Dec 2005 13:36:02 -0500

Notes by Christina Pikas Bob Kelly: APS focus groups ML: presentations up on the web page list of participants out to the participants evaluation of process and structure: David - usually the best part of a conference is in the hallway, I feel like I've been in the hallway the whole time. This is a really good thing and it made it more interactive and a think tank... good people and the right people for the discussion. Eating all of our meals together is a good thing. Have roundtable discussion topics at lunch Good having a single track so we could see everything. Presentations were easy to follow. Suggestion -- Charleston model w/action items Link to presentations. Also fewer speakers with more time to each speaker is better and more useful. Wasn't well enough advertised. Liked the tight focus. Introductions are good. Get a speaker who's not for open access (ML tried and was turned town) She was expecting more technical presentations Where are the blog notes available? Get questions at meals, then have a program in the evening that addresses those questions. Different seating arrangements. Backchannel comms. Better wireless. Better power. Affordable hotel.

David Stern, Yale: STM Libraries in the Future: Quo Vadis

Mon, 5 Dec 2005 12:37:54 -0500

Purposeful abandonment Notes by Christina Pikas We live in a world of conflicts we answer to faculty and administration we love books, but don't buy a lot mutually exclusive expectations convenience vs. enhanced navigation more options creates confusion customization vs. personalization administration economies industry standards vs. branding ease of use across platforms, consistency of icons/metaphors environmental challenges federation vs harvesting package plan vs unbundling items seamless pre-paid vs. transaction vs. tiered IR - oa or archival individual archives or consortial? competing info resources google/scholar easy vs. comprehensive worldcat/sakai -appropriate tools -which inspec, holdings for pubmed Incorporating multi-media -teaching tools -large datasets KM -personal/lab databases (lab results, local storage of group knowledge, links to published literature) -data manipulation (not just pdf, repurposing of raw data, permissions) Facilities -create quiet rooms -keyboard noises -new group study spaces (just higher noise, technology, food/social) -24x7 Self-archiving IRs need to deal with unpublished, non-peer reviewed materials as well as peer-reviewed journal articles. (conf proceedings, white papers, technical reports) searching these distributed archives is far from perfect hybrid journals aren't well handled by link resolvers (permissions are handled at the journal level, not at the article level) strictly preservation archives -lockss, dmca restrictions on sharing -unnecessary redundancy/cost -only saving pdfs (not data, not repurposable) Portico (quality controls xml downloads from publishers, stores, metasearching, migration possibilities, runs on the JSTOR software) daser2005 Updated: 12/5 to add tag and picture

David L Osterbur: Drop Your Tools and Run Faster

Mon, 5 Dec 2005 12:40:13 -0500

Notes by Christina Pikas Weik 1996 Drop Your Tools: An Allegory for Organizational Studies. Administrative Science Quarterly 41(2): Brown and Marek 2005 applied this in Library Admin and Mgmt 19(2): 68-74 Explanations for failure (to survive for firefighters in forest fire) -listening (hearing, taking in, understanding that there's a different perspective) -justification -trust -control -skill at dropping -admit failure (if you drop your tools you're admitting failure) -social dynamics (following the crowd) -consequences (proof that dropping tools will be a benefit) -identity (how much is your identity tied up with those tools) -replacement skill Replacement skills -bioinformatics support big open access area, all of the data is available for free online... yet libraries aren't teaching these tools -cheminformatics who has control (luddites in control) -adding value Bioinformatics support -we don't have to pay for, it's out there and used extensively -no good service model for providing that support -bioinformatics support groups don't have service mindsets -- they're researchers themselves and are interested in research, not in helping -like driving school vs. building the car -librarians like to search (librarians have a rich source of things to show users that users don't know about) -libraries need to regain role Why don't libraries do it? - "we have a support group" (help the support group, provide a service they don't offer, enough information for everyone) -no one trained in it NLM offers regional introductory course http://www.ncbi.nlm.nih.gov/Class/MLACourse/index.html advanced course yearly in Bethesda (5 day 9-5 course) http://www.ncbi.nlm.nih.gov/Class/NAWBIS/index.html 13% of participants in the advanced course have humanities degrees. -tricks of the trade... free full text textbooks other fab things that you can show in bioinformatics research example: article re h5n1 increase virulence in mamals... sequence... blast... OR genbank, click on blink look up protein (never use keyword in genbank), gets to the point where he can show the differences between the 1918 pandemic flu virus and the avian flu currently of concern can draw both sequences in 3d structure and see the differences (rotate, align, etc) July in J MLA, article telling you how to do this and who is doing it... then just do it Cheminformatics ACS biggest provider (*cough* luddites) Peter Murray-Rust mass spec, machine readable vs. picture for pub or human understanding... also only give maxima grad student takes 100 hours to take information away from what he has to Chemical Markup Language (CML), XML markup... want to make searches for chemicals google-like... semantic grid for chemistry Value Added Notre Dame DSpace implementation services offered Word about digital archives-- we won't be able to migrate fast enough (can't migrate all the data before it has to be migrated again) Stuart Scheiber Microtome Publishing... ascii text Conclusion stay adaptable from audience: don't limit your constituency daser2005 Updated: 12/5 to add tag and picture

Michael Leach, Harvard: Whither the collections? Whither the librarian?

Mon, 5 Dec 2005 12:42:02 -0500

Notes by Christina Pikas Series of questions to the audience: How many here work with S&T collections? What % of collection development $ are serials? What about the staff who had been employed to manage print collections? To publishers, how do you want librarians to work with you? Jan- free material needs to be cataloged, too. Role for librarians in financial setting - advocate open access to administrators who can pay for publication Vivian- librarians discuss impact factor to administration, understand how the publishing industry works and work with publishers Jan - q to librarians: ARL used to derive status from the size of the budget -- librarians may not want the financial things taken away because it may impact status, is this an impact to you a: yes... # of volumes (old school), budget collection vs. salary (ratio so that to lower collection budget but to hire librarians to manage free or less expensive eletronic resources would penalize you) also to move money to other bugets to support authors publishing in oa from collection development budgets does take power away from the libraries -- we won't be selecting materials and providing access -- there will be universal access and all materials will be selected (maybe instruction) BK: librarians have a key role in organizing information and new finding tools like folksonomies and other social software... especially with the proliferation of freely available information. Open access is a given. Tools to cross disciplines so physicists can see what biologists are saying... Librarians out of the stacks and into the world. ML: he still sees a lot of his colleagues tied to their physical collections; but the e resources are so rich, so librarians need to be moving toward. 1) think beyond the traditional collections (even if e) 2) work closely with producers of materials (faculty, post-docs, etc), become a support mechanism for these researchers. Help them submit to journals. Help them submit to archives (oa, ir, etc). 3) teaching and advocating. more than information literacy... scholarly communication at all levels 4) google is a good thing. spend less money on OPACs and spend the money elsewhere 5) libraries as a whole do not put enough money into R&D: user needs analysis, develping user interfaces, marketing... this is left to third parties like vendors. (exception Rochester, has a staff anthropologist?!?) we are too passive, meek audience: BC: instruction... historically first course in cheminformatics included using the chemical literature but methods of presentation, ethics, intellectual property, knowledge of the prizes/awards... developing information fluency ... "pardon me, is my eye hurting the end of your umbrella" PW: library is not based on the physical space, we need to do value-added service, contextual support could be added to the repository... how about forming the citation for me? T (from SPIRES): a lot of this is already going on, libraries have a tradition, being physically co-located with the library as a programmer is very important P L-S: our library has already lost complete control of the budget. they are already there becase that's all they do, they don't manage collections daser2005 Updated: 12/5 to add tag and picture

Tim Hays, NIH: NIH Public Access Policy

Mon, 5 Dec 2005 12:43:56 -0500

Notes by Christina Pikas Announced in Feb, implemented in May. In PubMed Central Goals - archive of NIH research - advance science - access to the public Driving Forces included Congress, new IT, increasing public use of the internet 56% of internet users bring documents with them when they visit the doctor's office (?!?) Internal drivers: need archive to study the outcomes of funding efforts, make information available that they paid for on the public's behalf The policy: -0-12 month embargo -peer-reviewed, original research publications, supported in whole or in with direct costs from NIH. Not book chapters, editorials, review, or conference proceedings. -currently funded (or if accepted for publication after May..) -does not affect copyright -authors are encouraged to add a line to their publication agreement that says that they will submit to NIH -should not effect peer review -should not affect scientific publishing (1% journals in pubmed have more than 50% of their articles funded by NIH, 10% of the articles in pubmed were funded by NIH) -has had some positive effect with journals now having a self-archiving policy (audience comment that Nature is backsliding from 0 month self-archiving to 6 month self-archiving) Timeline Final policy 2/3/2005 System released 5/05 New website 10/05 by Feb/06 hope to have a batch upload function (they're working with Elsevier, Wiley, Nature) Participation About 2% to 3% (not including the 8% from PubMedCentral journals that are in there by default) as SH said this 10% mirrors the participation world-wide in self-archiving with no policy (or TLC from a librarian :) ) Delay/embargo - about 60% immediate pub, 20% after 9-12 months - Have removed 40 articles because of too early publication (from about 10 journals) Issues with researchers who want/need to get published, but worry that the copyright negotiations may delay or prevent paper acceptance, plus figuring out funder policy, their institution policy... NIH is doing outreach Public Policy Working Group (11/15/2005) Limited survey of 19 health sciences libraries... 87% of faculty were aware of the policy, 4% had submitted Largest factors -time -priority -confusion over copyright and version Q from audience: -make mandatory (this is being considered, but somewhat difficult because part of the regulatory process, also Dr. Zerhouni saw this as a way of changing the landscape -- did not want to cause bad will with groups with whom NIH cooperates) -group doesn't include open access publishers Working with publishers -3rd party submissions -Elsevier, Nature, Wiley submit directly (they control version, embargo) -software tool for offline verification of grant numbers -will post the publisher version over the author version, place links to the publisher site, correct author errors, place links to article correction notificationon the publishers web site -will have xml and pdfs of all documents Questions to the working group 1) should participation be mandatory - 12 out of 14 yes (two who said no, Elsevier (no, really?) and FASEB) 2) what should be the embargo? A variety, many said 6months 3) what is the best version publisher version, but not clear on whether xml or pdf Next steps -continue outreach -evaluate -batch uploading -report to congress From the audience: sh: "flawed policy that missed historic opportunity... but can be improved" flaws: voluntary, let the word embargo be said, demand central deposit should have done: request that the depost be made either in own IR or in PMC, then PMC can harvest automatically from IRs. make it into an instant deposit upon acceptance. build into metadata that shows up immediately - with e-mail to author to request e-print. NIH should also offer to pay reasonable publishing in open access From Jan V: springer is not on committee, but should be mandatory, no embargo, both xml and pdf, explicitly say on the NIH page that it is OK for open access publishing to be covered by grants (Wellcome trust does this). From Brad: mandatory is the important thing From Mary: mandatory needs to happen that will really be transformative From Paige: impact to publishers... what would it be if all of the large science funders in government (DOD, NASA, ... ) did this From Peiling: theoretically mandatory is necessary, but getting the regulations in place is a long term thing... what if all new grants from this point forward have that requirement? Vivian: meeting of publishers hosted by Blackwell where everyone got up and said how horrible this is... unnecessary duplication of what highwire pubs etc are doing... Is there an analysis that shows if people can get to things that they would not have been able to get to otherwise... IOW, does it really make things available that aren't elsewhere available? Answer: not enough content, plan to evaluate.... daser2005 Updated: 12/5 to add tag and picture

Stevan Harnad, Southampton, U Q at Montreal: (no title)

Mon, 5 Dec 2005 12:46:23 -0500

Notes by Christina Pikas Data and slides available online and may be reused. There were slight technical difficulties. Why do researchers publish? Not for money but to communicate results Open access is: free, immediate, permanent, and full text online access primarily peer reviewed journal articles, theses Why? Lawrence 2001, more citations to online articles than offline articles in the same venue (not open access effect) To what extent were Lawrence's results only a CS effect? The compared OA vs. Non-OA in Astro (he states that there are basically 12 astro journals, all astronomers are at institutions that cover these 12 at minimum, so to them there is open access) and other physics, sociology and biology. http://opcit.eprints.org/oacitation-biblio.html Lots of fast moving graphs here, based on a robot that gathered 1.4 million self-archived articles across about 10 fields (not phys, but does include some social sciences). Grouped articles by # of citations (in bins), then graphed for each bin, #articles for each pub year. Did the same for non-open access articles. Then took the ratio of one to the other, found (I believe and I think he'll correct me) that in general, open access articles are more highly cited across disciplines than non-open access articles. Dollar value value of citation (a la Diamond 1986 and adjusted to current year money), $85/citation... The UK is losing 300k potential citations and 1.5B GBP based on the above calculations. Research assessment, research funding, citation impact All of the factors that are used to evaluate researchers and research groups.... correlate highly with citation counts. Citation counts would better highlight a really good article in a lesser journal. Changing Citation Behavior Peak of the curve is moving earlier and earlier. Citations may occur within 3 weeks of self-archiving (!) These charts come from citebase. Self-archiving has speeded up citation behavior, immediacy, and the movement of physics. Open access - how? Archives without an institutional self-archiving policy remain nearly empty. What prevents us from open access in the form of self-archiving is keystrokes, not copyright Awareness of author compliance (study?) 81% would willingly comply with self-archiving policy. 5 archives that have mandates are some of the largest (so this works) ... examples CERN, Southamption. University of Tasmania vs. Queensland productivity (?) +archives +librarian assistance +mandate ... (See upcoming D-lib article by Arthur Sale?) 388 institutional archives worldwide (they've found), vast majority are empty. In Germany every institution has an IR, but no policy (and sometimes no tender loving care) Audience questions a: Have the successful archives in the above mentioned Australian universities experienced citation effects? a: early yet, but some q: Infoglut or version control- Will there be problems with too many versions... or access to the correct version a: no, researchers just want the materials. researchers know what they're doing, what's a post-print, what's a pre-print, and what's good literature -- this is not done by librarians but is part of being a professional researcher Robot -- didn't specify that articles were true OA, just that they were available online fulltext for free at the time of the crawl. Future work may try to address this Q: about the wording of self-archiving... SH says that it's a supplement to subscription access. Q: citation life cycle -- doesn't that bias this because articles might be self-archived only after they have proven to be good articles (I may have gotten this wrong sorry D.S.) SH: they are studying latency, life cycle, immediacy daser2005 Updated: 12/5 to add tag and picture, correctly spell the speakers first name.

New day, smaller breakfast, we're all a bit sleepy...

Sun, 4 Dec 2005 09:03:24 -0500

Notes by Christina Pikas Hope to be caffeinated by next post :) Here we are at day two. A few people from yesterday haven't returned yet, but we've got a couple new people. They'll talk about airport rides before break. The wrap up session will have an evaluation component. This conference set up is a experimental.

Peiling Wang, UTK: Research-related Use of Internet-enabled Information Resources

Mon, 5 Dec 2005 12:51:20 -0500

Notes by Christina Pikas Preliminary study, but she believes that it will scale up. Standard deviation is very small. Purpose - identify interdisciplinary differences in the use of internet-enabled information resources for research (not just technology rich or poor, rather, the type and nature of the research) - identify factors affecting use or nonuse of these resources - influence design Research Questions - which internet information technologies are used in research - who are these technologies used in information seeking (model of 6 types of information seeking (Ellis?)) - how important are each Research Design - indepth f2f interviews - semi-structured questions (her guide is available ask her) (for how does each tech type support each of the 6 of Ellis' types, plus one more type: organizing) What percentage of your needs are met by electronic resources? Chaining - forward or backward citation searching Participants Productive and active researchers (faculty and doctoral students): Computer Science Engineering Information Science Journalism Humanities/Social Sciences (not yet complete) In progress - 42 interviews right now Preliminary results - average 5-7 (sorry for the poor table)

importance	cs	eng	is	JEM
1	web	db	db	web
2	email	web	web	opac
3	e-j	ftp	e-j	database
4	dlib	opac	opac	email
5	opac	email	email	e-j

What % e-resources? Eng highest, CS next, InfoSci next.... 2 outliers 1-CS prof, 100% electronic 2-Journalism prof, 98% print Factors affecting use: - nature and type of research - availablity of digital archives (humanities, historians) - accessibility of digital archives - awareness of the resources - usability of the internet technology - perception of source quality and reliability - individual preferences & constraints strategies do not save (search again) do not delete (periodically discard all) create folders and subfolders save multiple copies on multiple machines keep a print copy of the digital documents work group maintained collection Implications - information seeking in the digital age is easier for some but harder for others - user tools for diverse users - revamp the metaphor of folders - provide easy access to digital objects at an atomic level (disaggregation) daser2005 Updated: 12/5 to add tag and picture

Marie Martens, BioMed Central: Open Access, Moving into the Mainstream

Mon, 5 Dec 2005 12:55:17 -0500

Notes by Christina Pikas Subject areas embracing open access - bioinformatics - cancer - arthritis - public health - infectious diseases senior authors believe article downloads more credible than citations (?) (independent study by CIBER: http://www.ucl.ak.uk/ciber/ciber_2005_survey_final.pdf) "All truth passes through three stages. First, it is ridiculed. Second, it is violently opposed. Third, it is accepted as being self-evident" Arthur Schopenhauer daser2005 Updated: 12/5 to add tag and picture, correct glaring spelling problem

Karla Hahn, Association of Research Libraries: Institutional Repositories, Emerging Frontiers for Policy Making

Mon, 5 Dec 2005 12:56:48 -0500

Notes by Christina Pikas She's citing Wikipedia :) Diffusion of Innovations. Pattern at which people adopt successful innovations .. Everett Rogers. We're down at the beginning. Westrienen and Lynch D-Lib June 2005 (limitations on data), table, number of IRs per country, number of docs per IR. In September D-Lib, article by Lynch and Lippincott on US IRs. (see: Academic Institutional Repositories: Deployment Status in 13 Nations as of Mid 2005 Gerard van Westrienen, SURF Foundation; and Clifford A. Lynch, Coalition for Networked Information doi:10.1045/september2005-westrienen Institutional Repository Deployment in the United States as of Early 2005 Clifford A. Lynch and Joan K. Lippincott, Coalition for Networked Information doi:10.1045/september2005-lynch) Other work by Foster and Gibbons, Jan 2005 D-Lib Three main barriers from Foster and Gibbons articles: - our language, jargon... users don't know IR, metadata, etc - time ... to find out about IR, understand why and how to use it... - copyright A la Clifford Lynch, IRs are sets of services, not softwares "Never forget posterity when divising a policy. Never think of posterity when making a speech." Robert Menzies, former Prime Minister of Australia Policies Copyright - authors do not understand their rights, options - publishers encourage authors to regard as pro forma that they transfer all rights to the publisher - practices are not consistent among authors, publishers Peer review - chicken - egg, get content to look at quality, look at quality to get content - this is more than just being peacocks, it's their bread and butter, life and death of their careers New models for scientific works - MIT CogNet - Real Climate - Columbia Earthscape Digital data - more on long-lived data (mentioned at ASIS&T, read document here) - data management plans Commercialization and content control - previously, limiting access to make money - we are not home free Investment - who pays? Threats - underinvestment (investment in science scholarly communication systems has not kept pace with funding in science... can't keep cancelling journals to build repositories, that is not sustainable) - copyright over-management, under-management - commercialization Opportunities - good that we've jumped on this in new and potentially risky roles, and taken this as a job for librarians Comment from the audience - tension also exists between roles as editors, authors, researchers (within the same person) daser2005 Updated: 12/5 to add tag and picture